7 ways to make difficult conversations easy

7 ways to make difficult conversations easy 7 ways to make difficult conversations easy Someone is screaming in your face at the top of their lungs.  Or ranting angrily and you can’t get a word in edgewise. Or maybe they’re sobbing so hard  you can barely understand what they’re saying.We’ve all been there. These situations don’t happen a lot (thank god) but we all feel helpless when they do. And because they’re rare we don’t ever seem to get better at handling them.Problem is, these moments are often critical because they’re usually with people we care about.What’s the best way to handle these difficult conversations? What works?I called someone who knows:  Dr. Albert J. Bernstein.  He’s a clinical psychologist with over 40 years of experience and the author of a number of great books  on dealing with people problems:Dinosaur Brains: Dealing with All Those Impossible People at WorkAm I The Only Sane One Working Here?: 101 Solutions for Surviving Office InsanityEmotional Vampires: Dealing With People Who Drain You DryHere’s what you’ll learn in t his post: The magic phrase that gets people to stop yelling. How to stop making the most common mistake  in these kind of discussions. How to switch people from being emotional to being rational. The mindset  that makes dealing with hysterical people easy. And a lot more. Okay, time to wage war with the crazy. Here we go…1. First, you need to keep calmYou already have one person overreacting. The worst thing would be to have  two  people overreacting.  If you Hulk Out, it’s little  more than a screaming match and nothing gets accomplished.Al calls the emotional side of our mind  the “dinosaur brain.” It’s millions of years old and only understands “fight” or “run away.”If you stay calm, you can help someone escape  its grip. But if you fall prey to it too, it results in what he likes to call the “Godzilla meets Rodan” effect: lots of yelling, buildings get knocked down but nothing constructive gets accomplished.  Here’s Al:…the basic idea is that in many situations, you’re reacting with instincts programmed into your dinosaur brain, rather than thinking through a situation. If you’re in your dinosaur brain, you’re going to play out a 6 million-year-old program, and nothing good  is going to happen. In that case, the din osaur brain of the other person is going to understand that they are being attacked, and then you’re responding with fighting back or running away, and either one is going to escalate the situation into what I like to call the “Godzilla meets Rodan” effect. There’s a lot of screaming and yelling, and buildings fall down, but not much is accomplished.What to do here? Monitor your arousal levels  and do your best to stay calm. He said the same thing about dealing with stress that Harvard researcher  Shawn Achor  did:  see problems as challenges instead of crises.(To learn how Samurai and Navy SEALs keep calm in difficult situations, click  here.)Okay, you’re cool as Fonzie. But they’re still  acting crazy. What’s the best strategy here?2. Treat them like a childNo, I don’t mean be condescending. But  you wouldn’t try to rationalize with a screaming child. And you wouldn’t get angry with them for yelling. You’d just dismiss the hysterics and deal with the underlyi ng problem.Adults aren’t any different. (Yes, this is both very insightful and extraordinarily depressing.  Welcome to Earth.)Trying to logically explain why yelling isn’t helping doesn’t work with three-year-olds and it won’t work with grown-ups either. Ignore the drama.If you’re a parent, you know exactly what I’m talking about. Shift into  dealing-with-your-kid  mode and watch magic happen. Al literally says “If you feel like a preschool teacher, you’re probably doing it right.”  Here’s Al:People say to me all the time, “You mean I have to treat a grown-up like a three-year-old?” I say, “Yes, absolutely.” If you’re a parent, what do you do with a tantrum? You ignore it, or at least you try to ignore it. But with an adult you try and talk them out of it, and it never works.(To learn the ten rules to communicating more effectively, click  here.)So you’re calm and you’re not letting them get to you because you see them like a big kid. But how do you stop the yelling, crying or screaming?3.  â€œPlease speak more slowly. I’d like to help.”Anything that slows the situation down is good for you.One of Al’s first jobs was working with violently psychotic people in an institution. He quickly realized that slow means calm and calm means thinking vs reacting.(What’s interesting is my friend  Chris, who was the Lead International Hostage Negotiator for the FBI, often recommends  the same thing:  slow the conversation down.)So how do you get someone to stop yelling? Your natural reaction is actually the  worst thing to do. Saying,  â€œStop yelling” will be seen as telling them what to do. Nobody likes to be told what to do, especially angry people.Instead,  Al says  try a variation of:  â€œPlease speak more slowly. I’d like to help.”Why does this work?  It breaks the pattern in their head.They’re expecting you to resist them but you’re not. You’re asking them to clarify. You’re interested. This makes them shift mor e out of “dinosaur brain” and into thinking. And that’s good.(And have you ever tried yelling slowly? Good luck with that.)The same principle  works on the phone too: you want to snap  them out of that pattern without being seen as fighting back.  Al calls it the “uh-huh rule.”When they pause to take a breath on the phone, don’t say anything. After enough silence, they’ll probably respond with, “Are you there?”That speedbump pulls them out of the angry momentum for a second and makes them think practically.  Here’s Al:When somebody is talking to you on the phone and they stop to take a breath, your natural reaction is to say, “uh-huh.” It’s kind of a universal thing. We don’t realize that we’re doing it. But if you go three breaths without saying “uh-huh”, the other person will stop and say, “Are you there?” We tried that so many times, and it was just amazing how well it worked. What I’ve just given you there is a way to interrupt somebody wh o’s yelling at you on the phone without saying a word. Just don’t say “uh-huh.”(For tips from an FBI behavioral expert on how to make people like you, click  here.)They’re not yelling anymore. But that doesn’t mean they’re not angry and it doesn’t mean you’re making any real progress.  What turns  raving crazy people into rational adults you can talk to?4.  Ask “What would you like me to do?”Slowing it down is great. And so is seeing them as a child. What’s the next big strategy? You need to get them thinking.Anything that moves  them from emotionally reacting to consciously thinking is good.  Here’s Al:When people are angry at you or attacking you, it’s very easy to fight back or run away, but  what you really need to do is something that engages their brain.And  that isn’t too hard, actually. Ask them, “What would you like me to do?”They need to formulate an answer. That makes them think - even for a second - and you’re on your way to turning the Hulk back into Bruce Banner.  Here’s Al:Once you get the person to stop yelling, you say, “What would you like me to do?” The person has to stop and think at that point. What you want is to move an angry situation toward the possibility of negotiating. You can do that by simply asking, “What would you like me to do?” It moves them from their dinosaur brain to their cortex, and then negotiating is possible.(For more on dealing with irrational, angry or just plain crazy people, click  here.)You’re calm. They’re not yelling and they’re starting to think instead of just acting like an emotional grenade. So how do you keep things moving in the right direction?5. Don’t make statements. Ask questions.Another huge, huge error we all make: we explain.  Don’t explain.  Why?The other person will interpret it as a veiled form of fighting back. You know why? Because it  is  a veiled form of fighting back.It’s the polite way of saying, “Here’s why I’m right and you ’re wrong.” And  everybody sees it for what it is. So cut it out.  Here’s Al:Explaining is almost always a disguised form of fighting back. Most explanations will be heard as, “See here, if you really understand the situation, you will see that I am right and you are wrong.” That is an attack, and it’s also one of the ways we achieve dominance over other people. We act as if we just explain our position really clearly, then the other person will understand and agree with us. I’ve never really seen that work.So what do you do?  Ask questions.  Here’s Al:One of the main rules that I say to people is  if you want to get along with people, ask don’t tell.He also recommends another technique that comes straight out of the  hostage negotiator playbook:  Active Listening.  Here’s Al:What I typically do with people is reflect back the emotion that they’re feeling. If they’re saying something like, “I’m Jesus Christ, and they’re trying to crucify me,” instead of saying, “No, you’re not Jesus Christ,” you say, “That must be pretty scary.” They’ll say, “Yeah!”  The act of listening is reflecting back the person’s emotional state, not necessarily the content of what they’re saying.(For more on how hostage negotiators use active listening and how you can get better at it, click  here.)They’re calm now. So how do you make sure you don’t blow it and end up back where you were?6.  Start sentences with  â€œI’d like…” not “You are…”Now that they’re being rational, the last thing you want to do is say  anything that sounds like an accusation. And they’re going to be extra sensitive to this because they just came down from feeling attacked.In his great book  Dinosaur Brains, Al says:Any sentence that begins with “you are” and does not end with “wonderful” will be experienced as name-calling.What you’re doing now is basically negotiating  so start your sentences with “I’d like…” Just stay awa y from the word “you” as much as possible. (Relationship expert  Dr. John Gottmanrecommends the same thing when romantic couples argue.)(For more on negotiation from FBI hostage negotiators, click  here.)You’re almost out of the woods. But there’s one last thing people often do that screws up everything and puts them back at square one…7. Let them have the last wordNeeding to have the last word is  like quitting at mile 26 of the marathon. You’ve done everything right up until now. Do not let your ego screw up everything  at the last minute.Just like explaining is actually an attempt at dominance, so is needing to have  the last word. You’re shifting your goal from “calming this situation” to “showing them who is right.”  Here’s Al:The last word is usually an attempt to be right. You can undo any positive thing you’ve done by saying one word that sends them  back into  attack mode.Don’t take the bait. Let them have the last word. Let them feel “right” if it lets you accomplish your real goal.(For more on how to win every argument, click  here.)This is a great system for dealing with difficult conversations. Let’s round it up and get Al’s thoughts on the single most important thing to do when having any type of discussion with people.Sum upHere are Al’s tips for turning difficult conversations into easy ones: Keep calm.  Don’t turn it into Godzilla vs. Rodan. (Samurai secrets of staying calm are  here.) Treat’em like a child.  You can’t talk them out of emotional outbursts and getting angry over it does nothing good. Say “Please speak more slowly. I’d like to help.”  Slow it down. Don’t come off like you’re fighting back. Ask “What would you like me to do?”  You gotta make’em start thinking  in order  turn off the rage machine. Don’t make statements. Ask questions.  Explaining is veiled dominance. Questions get them thinking. Start sentences with  â€œI’d like…” not “You are…”  If you start  with “I” it’s hard to be seen as attacking. Let them have the last word.  Don’t let your ego blow it at the last minute. So what does Al say is the single most important thing to do when dealing with people?When they speak, ask yourself  why  they’re saying what they’re saying. Think about what’s going on in their head, not yours. This leads away from judging and toward understanding and compassion.Here’s Al:If you want to get along well with people and understand what’s going on in situations, whenever somebody says something to you, ask yourself, “Why is he saying this to me? What’s going on with him?” That is a doorway to understanding, a doorway to getting what you want, and also a doorway to compassion. Rather than judging the person, try and understand them.Leave  â€œGodzilla Meets Rodan” for the movies. Our lives need more compassion and less of anything that levels Tokyo.In my  next weekly email  I’ll have more tips from Al on dealing with difficult bosses, crazy co-workers and what decades as a clinical psychologist have taught him is the secret to happiness. To get that  a nd more, sign up  here.Join over 151,000 readers.  Get a free weekly update via email  here.Related posts:6 Hostage Negotiation Techniques That Will Get You What You WantHow To Get People To Like You: 7 Ways From An FBI Behavior ExpertHow To Stop Being Lazy And Get More Done â€" 5 Expert TipsThis article originally appeared at Barking Up the Wrong Tree. 7 ways to make difficult conversations easy Someone is screaming in your face at the top of their lungs.  Or ranting angrily and you can’t get a word in edgewise. Or maybe they’re sobbing so hard  you can barely understand what they’re saying.We’ve all been there. These situations don’t happen a lot (thank god) but we all feel helpless when they do. And because they’re rare we don’t ever seem to get better at handling them.Problem is, these moments are often critical because they’re usually with people we care about.What’s the best way to handle these difficult conversations? What works?I called someone who knows:  Dr. Albert J. Bernstein.  He’s a clinical psychologist with over 40 years of experience and the author of a number of great books  on dealing with people problems:Dinosaur Brains: Dealing with All Those Impossible People at WorkAm I The Only Sane One Working Here?: 101 Solutions for Surviving Office InsanityEmotional Vampires: Dealing With People Who Drain You DryHere’s what you’ll learn in t his post: The magic phrase that gets people to stop yelling. How to stop making the most common mistake  in these kind of discussions. How to switch people from being emotional to being rational. The mindset  that makes dealing with hysterical people easy. And a lot more. Okay, time to wage war with the crazy. Here we go…1. First, you need to keep calmYou already have one person overreacting. The worst thing would be to have  two  people overreacting.  If you Hulk Out, it’s little  more than a screaming match and nothing gets accomplished.Al calls the emotional side of our mind  the “dinosaur brain.” It’s millions of years old and only understands “fight” or “run away.”If you stay calm, you can help someone escape  its grip. But if you fall prey to it too, it results in what he likes to call the “Godzilla meets Rodan” effect: lots of yelling, buildings get knocked down but nothing constructive gets accomplished.  Here’s Al:…the basic idea is that in many situations, you’re reacting with instincts programmed into your dinosaur brain, rather than thinking through a situation. If you’re in your dinosaur brain, you’re going to play out a 6 million-year-old program, and nothing good  is going to happen. In that case, the din osaur brain of the other person is going to understand that they are being attacked, and then you’re responding with fighting back or running away, and either one is going to escalate the situation into what I like to call the “Godzilla meets Rodan” effect. There’s a lot of screaming and yelling, and buildings fall down, but not much is accomplished.What to do here? Monitor your arousal levels  and do your best to stay calm. He said the same thing about dealing with stress that Harvard researcher  Shawn Achor  did:  see problems as challenges instead of crises.(To learn how Samurai and Navy SEALs keep calm in difficult situations, click  here.)Okay, you’re cool as Fonzie. But they’re still  acting crazy. What’s the best strategy here?2. Treat them like a childNo, I don’t mean be condescending. But  you wouldn’t try to rationalize with a screaming child. And you wouldn’t get angry with them for yelling. You’d just dismiss the hysterics and deal with the underlyi ng problem.Adults aren’t any different. (Yes, this is both very insightful and extraordinarily depressing.  Welcome to Earth.)Trying to logically explain why yelling isn’t helping doesn’t work with three-year-olds and it won’t work with grown-ups either. Ignore the drama.If you’re a parent, you know exactly what I’m talking about. Shift into  dealing-with-your-kid  mode and watch magic happen. Al literally says “If you feel like a preschool teacher, you’re probably doing it right.”  Here’s Al:People say to me all the time, “You mean I have to treat a grown-up like a three-year-old?” I say, “Yes, absolutely.” If you’re a parent, what do you do with a tantrum? You ignore it, or at least you try to ignore it. But with an adult you try and talk them out of it, and it never works.(To learn the ten rules to communicating more effectively, click  here.)So you’re calm and you’re not letting them get to you because you see them like a big kid. But how do you stop the yelling, crying or screaming?3.  â€œPlease speak more slowly. I’d like to help.”Anything that slows the situation down is good for you.One of Al’s first jobs was working with violently psychotic people in an institution. He quickly realized that slow means calm and calm means thinking vs reacting.(What’s interesting is my friend  Chris, who was the Lead International Hostage Negotiator for the FBI, often recommends  the same thing:  slow the conversation down.)So how do you get someone to stop yelling? Your natural reaction is actually the  worst thing to do. Saying,  â€œStop yelling” will be seen as telling them what to do. Nobody likes to be told what to do, especially angry people.Instead,  Al says  try a variation of:  â€œPlease speak more slowly. I’d like to help.”Why does this work?  It breaks the pattern in their head.They’re expecting you to resist them but you’re not. You’re asking them to clarify. You’re interested. This makes them shift mor e out of “dinosaur brain” and into thinking. And that’s good.(And have you ever tried yelling slowly? Good luck with that.)The same principle  works on the phone too: you want to snap  them out of that pattern without being seen as fighting back.  Al calls it the “uh-huh rule.”When they pause to take a breath on the phone, don’t say anything. After enough silence, they’ll probably respond with, “Are you there?”That speedbump pulls them out of the angry momentum for a second and makes them think practically.  Here’s Al:When somebody is talking to you on the phone and they stop to take a breath, your natural reaction is to say, “uh-huh.” It’s kind of a universal thing. We don’t realize that we’re doing it. But if you go three breaths without saying “uh-huh”, the other person will stop and say, “Are you there?” We tried that so many times, and it was just amazing how well it worked. What I’ve just given you there is a way to interrupt somebody wh o’s yelling at you on the phone without saying a word. Just don’t say “uh-huh.”(For tips from an FBI behavioral expert on how to make people like you, click  here.)They’re not yelling anymore. But that doesn’t mean they’re not angry and it doesn’t mean you’re making any real progress.  What turns  raving crazy people into rational adults you can talk to?4.  Ask “What would you like me to do?”Slowing it down is great. And so is seeing them as a child. What’s the next big strategy? You need to get them thinking.Anything that moves  them from emotionally reacting to consciously thinking is good.  Here’s Al:When people are angry at you or attacking you, it’s very easy to fight back or run away, but  what you really need to do is something that engages their brain.And  that isn’t too hard, actually. Ask them, “What would you like me to do?”They need to formulate an answer. That makes them think - even for a second - and you’re on your way to turning the Hulk back into Bruce Banner.  Here’s Al:Once you get the person to stop yelling, you say, “What would you like me to do?” The person has to stop and think at that point. What you want is to move an angry situation toward the possibility of negotiating. You can do that by simply asking, “What would you like me to do?” It moves them from their dinosaur brain to their cortex, and then negotiating is possible.(For more on dealing with irrational, angry or just plain crazy people, click  here.)You’re calm. They’re not yelling and they’re starting to think instead of just acting like an emotional grenade. So how do you keep things moving in the right direction?5. Don’t make statements. Ask questions.Another huge, huge error we all make: we explain.  Don’t explain.  Why?The other person will interpret it as a veiled form of fighting back. You know why? Because it  is  a veiled form of fighting back.It’s the polite way of saying, “Here’s why I’m right and you ’re wrong.” And  everybody sees it for what it is. So cut it out.  Here’s Al:Explaining is almost always a disguised form of fighting back. Most explanations will be heard as, “See here, if you really understand the situation, you will see that I am right and you are wrong.” That is an attack, and it’s also one of the ways we achieve dominance over other people. We act as if we just explain our position really clearly, then the other person will understand and agree with us. I’ve never really seen that work.So what do you do?  Ask questions.  Here’s Al:One of the main rules that I say to people is  if you want to get along with people, ask don’t tell.He also recommends another technique that comes straight out of the  hostage negotiator playbook:  Active Listening.  Here’s Al:What I typically do with people is reflect back the emotion that they’re feeling. If they’re saying something like, “I’m Jesus Christ, and they’re trying to crucify me,” instead of saying, “No, you’re not Jesus Christ,” you say, “That must be pretty scary.” They’ll say, “Yeah!”  The act of listening is reflecting back the person’s emotional state, not necessarily the content of what they’re saying.(For more on how hostage negotiators use active listening and how you can get better at it, click  here.)They’re calm now. So how do you make sure you don’t blow it and end up back where you were?6.  Start sentences with  â€œI’d like…” not “You are…”Now that they’re being rational, the last thing you want to do is say  anything that sounds like an accusation. And they’re going to be extra sensitive to this because they just came down from feeling attacked.In his great book  Dinosaur Brains, Al says:Any sentence that begins with “you are” and does not end with “wonderful” will be experienced as name-calling.What you’re doing now is basically negotiating  so start your sentences with “I’d like…” Just stay awa y from the word “you” as much as possible. (Relationship expert  Dr. John Gottmanrecommends the same thing when romantic couples argue.)(For more on negotiation from FBI hostage negotiators, click  here.)You’re almost out of the woods. But there’s one last thing people often do that screws up everything and puts them back at square one…7. Let them have the last wordNeeding to have the last word is  like quitting at mile 26 of the marathon. You’ve done everything right up until now. Do not let your ego screw up everything  at the last minute.Just like explaining is actually an attempt at dominance, so is needing to have  the last word. You’re shifting your goal from “calming this situation” to “showing them who is right.”  Here’s Al:The last word is usually an attempt to be right. You can undo any positive thing you’ve done by saying one word that sends them  back into  attack mode.Don’t take the bait. Let them have the last word. Let them feel “right” if it lets you accomplish your real goal.(For more on how to win every argument, click  here.)This is a great system for dealing with difficult conversations. Let’s round it up and get Al’s thoughts on the single most important thing to do when having any type of discussion with people.Sum upHere are Al’s tips for turning difficult conversations into easy ones: Keep calm.  Don’t turn it into Godzilla vs. Rodan. (Samurai secrets of staying calm are  here.) Treat’em like a child.  You can’t talk them out of emotional outbursts and getting angry over it does nothing good. Say “Please speak more slowly. I’d like to help.”  Slow it down. Don’t come off like you’re fighting back. Ask “What would you like me to do?”  You gotta make’em start thinking  in order  turn off the rage machine. Don’t make statements. Ask questions.  Explaining is veiled dominance. Questions get them thinking. Start sentences with  â€œI’d like…” not “You are…”  If you start  with “I” it’s hard to be seen as attacking. Let them have the last word.  Don’t let your ego blow it at the last minute. So what does Al say is the single most important thing to do when dealing with people?When they speak, ask yourself  why  they’re saying what they’re saying. Think about what’s going on in their head, not yours. This leads away from judging and toward understanding and compassion.Here’s Al:If you want to get along well with people and understand what’s going on in situations, whenever somebody says something to you, ask yourself, “Why is he saying this to me? What’s going on with him?” That is a doorway to understanding, a doorway to getting what you want, and also a doorway to compassion. Rather than judging the person, try and understand them.Leave  â€œGodzilla Meets Rodan” for the movies. Our lives need more compassion and less of anything that levels Tokyo.In my  next weekly email  I’ll have more tips from Al on dealing with difficult bosses, crazy co-workers and what decades as a clinical psychologist have taught him is the secret to happiness. To get that  a nd more, sign up  here.Join over 151,000 readers.  Get a free weekly update via email  here.Related posts:6 Hostage Negotiation Techniques That Will Get You What You WantHow To Get People To Like You: 7 Ways From An FBI Behavior ExpertHow To Stop Being Lazy And Get More Done â€" 5 Expert TipsThis article originally appeared at Barking Up the Wrong Tree.